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Outings & Events

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Golf Club of West Virginia is the perfect venue to host your next group golf event. Be it a charity fundraiser, an association gathering, a team-building event, a friendly get-together or a client appreciation outing, rest assured, the staff at The Golf Club of West Virginia will take your event to the next level.

Our professional event staff are trained to help you with tournament recommendations including format and contests, tournament merchandise, hole-in-one packages, a tournament web site, ways to increase your field, and ways to sell sponsorship’s.

Let our professional staff handle the details while you enjoy the day interacting with your guests. Customer care is not taken lightly at Golf Club of West Virginia. Our staff is sincerely dedicated to making a day at the golf course enjoyable for all that visit.

After your round of golf, we invite you back to our comfortable clubhouse where a variety of different customized food and beverage menu options are available for you to further entertain.

Tournament packages at Golf Club of West Virginia start at just 16 players and include golf cart, registration table, special customized scorecards, VIP personalized cart placards, contest set up, and overall tournament coordination and scoring by one of our Golf Professionals.

Please contact our Tournament Sales and Marketing Director, John Oplinger at 304-464-4420 or fill out your free tournament proposal.

 

Outing Suggestions

Download the Golf Tournament Association of America’s Tournament Planning Guide.

People play in a golf tournament because of the following reasons:

  • They do it to support you because they are a friend or relative or they believe in your cause.
  • They can play a golf course that they usually can’t get on because it is private
  • Because your prizes are substantial and they feel they have a chance at winning one.

Best way to fill your field (144 players)

Form a committee of nine people

  • You – make all of the final decisions
  • Honorary Chairperson (i.e. mayor, sports figure, local newscaster, local actor, etc.). Someone who supports your cause.
  • Logistics Person – handles coordination of day of events
  • Volunteer Chairperson – gets volunteers to help with check in, witness the hole in one contest, etc.
  • Prize Chairperson – visits local restaurants, taverns, businesses and asks for donations (gift certificates and merchandise) for outing prizes and raffles.
  • Golf Course intermediary – works with golf course personnel to make all arrangements and negotiate fees.
  • Outing Accountant- collects all of the entry fees and manages the finances. Offering a $5 discount for paying two weeks prior to the event helps when giving guarantee to the golf course.
  • Sponsorship Chairperson – approaches businesses with regard to sponsoring the beverage cart, meals, hole in one contest, etc. Also sell hole sponsorships. Approach people you or someone on the committee knows. People tend to support their friends or relatives.
  • PR Chairperson – works with local media to try to get PR on your event. Also in charge of outing website and sending out invitations to potential guests (golfers).
  • If you can hold each of these committee members responsible for only four foursomes, you have a full field of 36 teams or 144 players.

Other tips

  • Make sure that you acknowledge all sponsors – you can do so with signs, banners, announcements, handouts, collateral, etc.
  • A foursome in the golf tournament can be used to persuade a sponsor to make a significant donation.
  • Don’t significantly overcharge the golfers – make the event a good value to ensure the golfers return the following years. The sponsors should generate the majority of the revenue.
  • Keep the post-outing dinner and awards ceremony to no more than 90 minutes. Keep the outing moving. Time is a valuable commodity.
  • Golfers enjoy on course contests – longest drive, closest to the pin, beat the pro and straightest drive are a few common contests. To purchase insurance for online contests click here.
  • The more prizes you give out the better the chance your golfers will return the following year. People love to win prizes.
  • Other ways to generate revenue – mulligan packages, sell raffle tickets, silent auctions and 50/50 drawings.
  • Get your pairings and guaranteed number of players to the golf course at least seven days prior to the event.
  • Start your tournament preparation at least nine months prior to the event. The longer you spend organizing the event, the better the event will be.
 

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